COVID-19 11/03/2020

UPDATED: 11/03/2020

This information has been sent out to all District Officers, Club Presidents and VPEs in District 95.
(Für eine Deutsche Übersetzung empfehlen wir

 BREAKING NEWS:  WHO has declared Covid-19 to be a pandemic.
It’s now expected that this will lead to strict measures which will typically announce by the countries authorities.

The Danish Prime Minister has announced this evening a closure to public life for 2 weeks. See official Announcement

Therefore I ask all Denish clubs not to meet in in-person anymore
and to cancel the in-person Area Conferences/Contests!

Please contact your Division G Director Asit for further information.

Here is some additional news about the specific implications for our TM activities.

As of this week, the general evaluation of Covid-19 spreading by the authorities has changed: It’s not expected anymore that the spread of contagion will significantly ease or stop. 

Even though there is a moderate risk of getting infected for individuals not living in a high-risk area. [Roland-Koch-Institute 11/03/2020]
It now seems to be sure that in the medium term (in the next months), we can expect that more and more clubs will not be allowed to meet in person anymore.

We ask you: Please always follow the recommendations of your local authorities.

The District TRIO, the Division Directors and Area Directors have discussed the situation and developed the following recommendations so that we can continue to enjoy Toastmasters activities while adapting to the current situation.

In addition to the already mentioned precautions for meetings, we recommend the following:

Some groups are highly endangered in case of infection (more severe course of the illness or even death). These include:

  • people older than 60 and especially people older than 70
  • people with other medical conditions

We recommend that any member who is potentially at higher risk to take self-prevention seriously and think about not attending in-person meetings.

Clubs that prefer to meet online instead of in-person will be allowed to do so until further notice. Mixed meetings are also allowed, where some members meet in person and others attend online. All speeches and projects that are carried out in online meetings will be given credit, just as during in-person meetings, as long as all other requirements are fulfilled.

We recommend all club officers to prepare and test online meetings. Please share your experiences and best practices with each other. We have set up a new Facebook group (‘TM Online Meeting Practice’) for this purpose.

We also recommend that every club take care and give special support to any members who choose to participate online.

  • Please help them to set up the technology and share the knowledge about how to attend online meetings, if necessary.
  • Even when it’s not officially requested, please provide mixed meetings – in-person and online.

Until further notice, online contests on the Area and Division level may be conducted at the discretion of the Division Director.
The Division Directors are compelled to follow the recommendations and requirements of the local official authorities.

Clubs may hold online contests at their own discretion. Please contact your AD for further questions and special rules.

District 109 (enclosing Italy) has organized a webinar with Mr. Aaron Leung, DTM from District 89 (China), a very experienced TM to share their experience.

Webinar: “How to organize and conduct online contests”
Date: Sunday (15/3) from 11:00 to 13:00 CET
Attendees: Division Directors and Area Directors. Special invitations will be sent by email.
A recording of the webinar will be provided to club officers and all members after the webinar has taken place.

District 95 will take care of the financial risk for Area and Division contests/conferences if they have to be cancelled or moved online. This will apply for all expenditures that were in the original budget (e.g., room rental fees, etc.) and have been approved by the Division Director or District Director. Please check your contracts for cancellation rules and make sure that you reduce the financial risks.

Some members are organizing events as their High Performance Leadership (HPL) project and have expressed concern about getting credit for their efforts if an event has to be canceled or moved online. The HPL is about leadership, not about meeting a specific goal, though this is desirable. The HPL requirements include leading and managing a team and adapting to special challenges. Dealing and adapting actively to the corona situation shows the leadership that is requested to get the credits.

Let’s grow together!
Kind regards from Munich. Freundliche Grüße aus München.

Tobias Schlosser
District Director (2019/20)
District 95
Denmark, Germany, Sweden, Norway


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